Replace the spreadsheet your business runs on with a proper web app
Spreadsheets are brilliant until the business depends on one. We turn the sheet everyone is afraid to touch into a secure web app your whole team can use at once — with your existing data moved across, and nothing lost on the way.
Five signs the spreadsheet has become the business
A spreadsheet starts as a quick way to track something. A few years later it has a dozen tabs, three people’s formulas and a copy on every laptop — and the business can’t run without it.
- There are several versions, and nobody is sure which one is right
- Only one person really understands how it works
- The same figures get typed into the sheet, the accounts and an email
- You find out about problems late, because the sheet only tells you when someone looks
- A formula broke at some point and the total has been wrong ever since
Everything the spreadsheet did, without the fragile parts
One live version
Everyone works in the same system at the same time, from any browser. No copies, no “final v7”, no emailing files around.
Permissions & an audit log
People see and change only what they should, and every change is recorded with who made it and when.
Forms, not cells
Data goes in through simple forms that work on a phone, with the checks built in — so a typo can’t break a total.
Live dashboards
The numbers you used to build by hand each month are always there and always current, with a drill-down to the line behind each one.
Rules that run themselves
Reminders, status changes and calculations happen automatically instead of relying on someone remembering.
Your data, moved across
We import the history from your existing sheets and check the totals match before you switch over.
From spreadsheet to system, one fixed-price phase at a time
- 1
Free chat
You show us the spreadsheet and what goes wrong with it. We tell you whether it needs replacing, or whether a few fixes would do.
- 2
Map it
We work through every tab, formula and workaround with the people who use it, so nothing the sheet quietly does gets forgotten.
- 3
Build in phases
Each phase has a fixed price and is signed off before the next begins. You see working software early, not at the end.
- 4
Switch over
Your data is imported and checked, the team is shown round, and the old sheet is kept as a read-only archive.
Spreadsheets we’ve replaced
Contracts, Cashflow & Document Management System
Contracts, CIS, VAT and cashflow for a construction company, with receipts and invoices read and matched to jobs automatically.
Read the case studyCase study · Fleet & fuelFuel card cost tracking
Weekly fuel invoices that used to mean hours in a spreadsheet, now a live dashboard by driver, vehicle and month.
Read the case studyFrequently asked questions
Should we replace our spreadsheet at all?
Not always. If one person uses it, it rarely changes and nothing depends on it being right, a spreadsheet is the correct tool. It’s worth replacing when several people need it at once, when mistakes cost money, or when you can’t see what’s happening without rebuilding a report. Our free scorecard gives you a quick read on which side of the line you’re on.
Can you import our existing data?
Yes. Moving the history across is part of the job, and we reconcile the totals against the original sheet before you switch.
Can we still export to Excel?
Yes. We build in exports to Excel for the lists and reports you need, so your accountant and anyone else who prefers a spreadsheet can still have one.
How much does it cost to replace a spreadsheet?
It depends on how much the sheet does. After a free chat we give you a fixed quote, split into phases you sign off one at a time. For common jobs we also have fixed-price tools, starting at £1,499 to set up.
How long does it take?
A single well-understood spreadsheet can usually be replaced in a matter of weeks. Larger sets of linked sheets are delivered in phases, so the most painful part is replaced first.
Which spreadsheet keeps you up at night?
Send us a description of the sheet, or the sheet itself with the sensitive parts removed. We’ll tell you honestly whether it needs replacing or just tidying. We reply within one working day.