Know exactly where your fuel money goes.
Fuel Tracker turns your fuel card invoices into a live dashboard: spend by driver, vehicle, card and month, every line checked against the invoice, and mistyped registrations caught automatically. £1,499 to set up, £100 a month to run.
The fuel bill gets paid. Nobody knows where it went.
Fuel card invoices arrive every week as a long list of transactions. Paying them is easy; working out who spent what, on which vehicle, and whether it was reasonable takes hours in a spreadsheet — so it rarely happens.
- No running view of spend this month or this year
- No quick way to compare drivers, vans or cards
- Registrations typed wrongly at the pump, so costs land on vehicles you don’t own
- Unused cards still costing you account charges
- A missing invoice quietly understating the month
Everything in the case study, set up for your cards
Spend at a glance
Net, VAT and gross, fill-ups, litres and average price per litre for any year, month or week, with unleaded and diesel split out.
By driver, vehicle or card
Switch views in one click. Unused cards stay visible with their share of the account charges, so you can cancel what you don’t need.
Month by month
Monthly spend against your average, with part months shown until their invoice arrives, and a chart per driver on the same scale.
Wrong registrations caught
Costs are allocated by card, so a mistyped registration is flagged against the right vehicle instead of creating a phantom one.
Checked against every invoice
Each invoice is reconciled line by line, so you know the dashboard and the bill agree.
Missing invoices flagged
If a week’s invoice hasn’t been loaded, the dashboard says so — and which totals will change when it is.
From invoices to answers
- 1
Free chat
We check your fuel card provider and invoice format, and confirm it’s a fit.
- 2
Send your history
Share your past invoices and a list of cards, drivers and vehicles. We load and check the lot.
- 3
Go live
Your dashboard goes live with named logins for the people who need it.
- 4
Keep it current
New invoices are loaded as they arrive, read by AI and checked against the totals, with anything odd flagged.
Simple, fixed and upfront
£1,499one-off
Your dashboard set up for your cards, drivers and vehicles, with your invoice history loaded and checked.
£100/ month
Hosting, AI invoice reading, loading and checking new invoices, updates and support.
A real Fuel Tracker
Fuel card cost tracking
Eleven fuel cards, forty weekly invoices, and every line checked — the dashboard this package is based on.
Read the case studyPackage · from £2,950Ops Pulse
Want fuel alongside jobs, team and cash? Ops Pulse puts the whole business on one screen.
Explore Ops PulseFrequently asked questions
Which fuel cards does it work with?
Any provider that sends invoices with the individual transactions on them. We check yours on the free call before you commit to anything.
How do new invoices get in?
They’re loaded as they arrive, read by AI and checked against the invoice totals. Anything that doesn’t add up is flagged rather than guessed.
What does the £100 a month cover?
Hosting, the AI that reads your invoices, loading and checking each new one, updates and support. There’s no separate charge per user.
Can it show cost per mile?
Yes, where drivers enter real odometer readings at the pump. Most don’t at first — the dashboard tells you which vehicles are and aren’t recording them.
Is our data secure?
Each client’s data is kept separate, access is by named login, and everything is encrypted in transit and at rest.
Get Fuel Tracker for your fleet.
Tell us which fuel card provider you use and roughly how many cards. We’ll confirm it’s a fit and what we need to get started. We reply within one working day.