Free · about two minutes

How much of your admin could be automated?

Ten questions about how your business actually runs. You get a score and a straight answer about what’s worth fixing first — including when the answer is that you don’t need software at all. Nothing is sent anywhere unless you ask for it.

1 of 10 · Tracking work

How do you know what work is on right now?

In a system everyone can seeOne shared spreadsheetSeveral spreadsheets or a diaryPaper, a whiteboard, or people's heads

2 of 10 · Double entry

How often is the same information typed into more than one place?

Rarely — it flows between systemsA few times a weekEvery dayConstantly — it's how the office runs

3 of 10 · Spotting problems

How do you find out something is late or stuck?

The system flags itSomeone checks a list each morningWe notice eventuallyThe customer tells us

4 of 10 · Documents and photos

Where do job photos, sheets and certificates end up?

Attached to the job in a systemA tidy, named folder structureA shared drive nobody quite trustsWhatsApp, email and phones

5 of 10 · Knowing the numbers

How long does it take to answer “how did last month go?”

Minutes — it's on a dashboardAn hour or twoMost of a dayDays, and we argue about the figures

6 of 10 · Hours and timesheets

How do hours get from the people doing the work to payroll?

Entered once, on a phone or appA spreadsheet the team fills inPaper sheets typed upTexts, calls and memory

7 of 10 · Invoicing

How are invoices raised?

Generated from the job or contractTyped from a system exportTyped from notes and sheetsRebuilt from scratch each month

8 of 10 · Data quality

Does every job, site or customer have one reference used everywhere?

Yes, and it's used consistentlyMostly, with a few exceptionsSort of — names differ between systemsNo

9 of 10 · Admin load

Roughly how many hours a week does your team spend on admin that feels repetitive?

Under 55 to 1010 to 20More than 20

10 of 10 · Key-person risk

What happens when the person who knows the process is off?

Someone else picks it upIt slows downThings get missedIt stops